STANDARD STRATA MANAGEMENT SERVICES
Accounting
- Assist with preparation of annual Administrative Fund Expenses Budget
- Assist with preparation of annual Reserve Fund Expenses Budget
- Establish and maintain the required bank accounts
- Investing surplus funds as instructed by Strata Council
- Calculate Administrative and Reserve Funds levy Contributions based on Unit Entitlements
- Prepare and issue notices levying Contributions as instructed
- Provide a multiple choice of Contribution payment methods
- Receive and deposit Contributions to Strata Company bank accounts
- Receive and deposit additional payments to Strata Company bank accounts
- Prepare and issue receipts for Contributions
- Checking, coding and approving creditors invoices on behalf of the Strata Company
- Pay creditors invoices on behalf of the Strata Company
- Prepare invoices for management fees, disbursements and expenses, as per the agreement
- Pay Strata Manager’s fees, disbursements and expenses
- Import bank records into the strata company accounting program
- Maintain financial records
- Prepare and issue a quarterly Administrative Fund statement on request
- Prepare and issue a quarterly Reserve Fund statement on request
- Provide financial reports for the Annual General Meeting
- Provide one annual Owner’s Contribution Summary
- Provide one annual cash flow budget
- Maintain payroll records
Administrative Services
- Maintain custody of Common Seal
- Maintain Strata Roll
- Maintain AGM Meeting Minute Book
- Maintain correspondence file
- Record and retain notices required under the Strata Titles Act
- Issue notices required under the Strata Titles Act
- Refer to Council correspondence, inquiries and requests for information from proprietors
- Refer to Council complaints from proprietors and residents
- Receive and review proposed Council response to correspondence and complaints
- Respond to correspondence and inquiries on behalf of the Strata Company
- Respond to complaints on behalf of the Strata Company
- Attend to routine telephone communication on behalf of the Strata Company
Annual General Meetings (Standard meeting attendance fee applicable)
- Prepare Notices of Annual General Meetings
- Distribute Notices of Annual General Meetings
- Prepare Minutes of Annual General Meetings
- Distribute Minutes of Annual General Meetings
- Arrange for venue for meetings (cost to be borne by Strata Company)
- Arrange for refreshments at venue (cost to be borne by Strata Company)
Repairs and Maintenance
- Arrange for quotations for routine maintenance and repairs (maximum of 3 quotations per job)
- Arrange for routine maintenance and repairs to common property
- Arrange for routine cleaning of common property
- Arrange for routine garden maintenance of common property.
- Arrange for contract maintenance of swimming pool
- Arrange for contract maintenance of lifts.
By-laws and Legal
- Respond to queries from the Council regarding By-laws.
- Provide reasonable assistance and advice to the Strata Council